Contractual Documentation Specialist

Country: Luxembourg

City: Luxembourg

Department: Product Development

Contract type: Permanent

Publication date: 3/27/2017


Job description

Role summary
As a Contractual Documentation Specialist, your role is the management, creation, update, referencing, versioning, publishing, printing of all client related contractual forms for all markets on which Lombard International Assurance is active, in 10 different languages.
You will mainly collaborate with our Legal Department, Wealth Structuring Solutions Department, Compliance and Risk Department, as well as with the IT Department.
You will support the team in safeguarding the consistency, user-friendliness, compliance and traceability of the contractual documentation, applying the procedures and tools to this end.
Role description
·                     Create and update all contractual forms for end clients
·                     Manage forms organised through a semi-annual release cycle, safeguarding the consistency of the content across documentation for different markets and partners
·                     Collaborate closely with the Legal and Wealth Structuring Solutions Departments on the creation and content update of contractual forms
·                     Ensure that organizational documents go through a documented and approved review-and-approval process before being stored
·                     Coordinate translation requests affecting contractual forms
·                     Publish the documentation on our internal Library, our portal for partners and clients, as well as on the website
·                     Coordinate printing requests with external providers
·                     Maintain an archive of contractual forms
·                     Create and maintain electronic forms for completion through a secured partner platform
·                     Support the development of new document creation and management solutions
·                     Apply the design to all contractual forms, in terms of layout, logo positioning, address block creation and definition, headers, footers, title levels…
·                     Create branded templates and style sheets
Required qualifications and competencies
·                     Bachelor’s or Master’s degree in linguistics, information and documentation science, library science or a related field;
·                     At least 2 years’ industry experience in a similar role within the financial services industry – wealth management, private banking or insurance would be very beneficial
·                     Fluent in English – other European languages would be an asset
·                     High IT literacy; basic knowledge of the Adobe Suite, SharePoint, xml, x-path, would be an asset
·                     High level of accuracy and attention to detail
·                     Rigorous follower of procedures
·                     Excellent coordination, prioritization and planning skills
·                     Comfortable working under pressure, against tight deadlines
·                     A team player with a creative and solutions-oriented mind-set to problem-solving
·                     Good communication skills

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